Office Assistant

Full-time, seasonal   •  Wisconsin Rapids, Wisconsin


This position is responsible for supporting field operations by documenting project schedules, tracking work and vendor invoices, updating weekly reports.

Essential Duties and Responsibilities

  • Coordinate with customers and crew members weekly to provide project progress reports. Work with Area Manager to update and submit project schedule to customer as requested.
  • Enter and track status of work sites; including time and billing
  • Reviews, obtains manager approval, and tracks AP invoices to ensure proper invoicing and payment.
  • Answers phones, directs calls, and responds to requests for information.
  • Provides office support to field manager including, faxing, scanning, and filing documents.


  1. High School diploma or GED is required.
  2. Minimum of 3 years of office clerical experience, preferably in an office that supports field operations.
  3. Moderate to advanced knowledge of Microsoft Excel and Microsoft Outlook.
  4. Strong attention to detail and data accuracy.
  5. High level of customer service.
  6. Familiar with maps and providing directions using North, South, East & West.
  7. Previous work experience in an office that supports field work.

Work conditions and Environment

  1. Additional time and effort beyond a normal workweek may be required to accomplish company and individual objectives and to provide a high level of service to our clients.
  2. Most of the work will be performed in an office environment.

About KS Energy Services, LLC

KS Energy Services is a family centered company, we value hard work, integrity and diversity. Working for KS Energy Services offers the opportunity for a rewarding career in the construction industry.